One of Brian’s Favorite Quotes
Man had always assumed that he was more intelligent than dolphins because he had achieved so much… the wheel, New York, wars, and so on, whilst all the dolphins had ever done was muck about in the water having a good time. But conversely the dolphins believed themselves to be more intelligent than man for precisely the same reasons.”
— Douglas Adams (1952–2001)
The Hitchhiker’s Guide to the Galaxy
How To Keep Your Small Business’ Expense Spending Under Control
Why Do You Need An Expense Policy?
People want to do the right thing when it comes to filing expenses, but sometimes they don’t know what the right thing is. A clear, unambiguous expense policy helps prevent frustration, mistakes, and even the risk of expense fiddling or fraud.
Where To Start
Here are useful guidelines:
- Ditch the jargon. Remind people to use common sense. Double-check that your policy is easy to read and not bogged down in corporate-speak. The easier a policy is to understand, the easier it is for your employees to adhere to it.
- Make it fair. No one should have to pay out of pocket if they spend sensibly.
- Invite participation. Ask team members to participate in the process. If they help develop the expense policy, they’ll see why it’s necessary—and they’ll be more likely to adhere to the rules and encourage others to do the same.
- Use sensible, localized rules. Sometimes a one-size-fits-all policy won’t work across an entire company and you need to adapt to local requirements, such as higher hotel costs in more expensive cities. One good solution is a table of acceptable regional rates.
Want more tips and advice on creating an expense policy? Download Concur’s free for more.
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